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Streamline Your Recruitment Agency Middle Office Processes

Timesheet Portal is recruitment pay and bill software built for recruitment agencies. Capture timesheets and expenses, automate approvals, and turn approved data into client invoicing and contractor pay — all in one place.

  • Easy recording of time & expenses
  • Approval of time on different devices on the move
  • Generating your client invoices and contractor pay runs
  • Pay & bill outputs: client invoicing, self billing and payroll exports
  • And many more!
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Trusted by

Timesheet portal recruitment customer KeystreamKeystream
Timesheet portal project customer FerrovialFerrovial
Timesheet portal customer North west projectsNorth west projects
Timesheet portal customer StormportStormPort
Timesheet portal project customer KantarKantar

Timesheets, Expenses, Pay & Bill Made for Recruitment Agencies

Timesheet Portal’s pay and bill software is designed to enhance recruitment middle office operations and speed up pay & bill cycles.  Our software features are focused around time & expense, pay and bill and the onboarding process for new contractors and temporary staff.

Online Timesheets

Contractors submit timesheets online on desktop or mobile. Track total hours, start / end times, days, overtime, Automatically calculate overtime shifts.

Online Expenses

Capture expenses on the move, uploading receipts directly from your mobile. Recharge your expenses to client and re-imburse your contract workforce.

Client Invoicing

Bill your clients with your own branded invoice templates. Email invoices directly to clients with attached timesheets and expenses

Pay

Produce supplier invoices and payroll exports. Manage holiday pay, AWR and let your temporary workers request their holiday pay on the move.

Document Signing

We've partnered with Legalesign to provide you with a seamless solution to pre-populate documents and send them off for signing by clients & contractors.

Document Management

Centralise contractor compliance by keeping your records in one place, allowing for upload of PI certificates, passport copies and more.

Highly Configurable Time Tracking

Track time on desktop and on the move, using a variety of different tracking methods, such as hourly, daily, start/end and more.

Timesheets can be approved by client managers, internal admin teams or a combination of both. With support for multiple approval processes and methods of approval, your timesheets will be ready to bill faster as part of your recruitment pay & bill workflow.

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Recruitment Features Online Timesheets[1]

Online Expense Forms

Your contractors can fill in their expense claims faster and easier using Timesheet Portal. Expense claims can undergo an approval process by one or more approvers.

Accomodate differing tax codes, rechargeable / reimbursable expenses and calculate mileage distances based on postcode entry. Timesheet Portal makes expenses simple and puts a smile on your workers and client's faces.

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Recruitment Features Expense Claims[1]

Client Invoicing

Generate invoices automatically from the time and expenses captured, using predefined invoice groupings so your clients receive their invoices in the format they expect.

Invoices can be exported to Xero, Sage, QuickBooks and more. We also make it easy to distribute your invoices to the right billing contact depending on the placement, and can attach timesheets and expense claims along with the invoice PDF.

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Recruitment Features Client Invoicing[1]

Contractor & Temp Pay

Pay your limited company / umbrella contractors and PAYE workers quickly and easily with Timesheet Portal. Our self billing module can produce your contractor invoices, ready to export to your accounting package.

Give your PAYE workers the ability to view holiday pay balances and request holiday pay. Track AWR status so you are fully compliant, and export your pay runs to your accounting system.

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Recruitment Features Contractor Timesheet Pay[1]

Document Signing

Our document signing module removes all the headache when creating contractor/temp and client contracts. We have partnered with LegaleSign to provide you with a slick and easy process for producing contracts.

Using Timesheet Portal, you can pre-populate contracts to be sent out to your workers as well as your clients. Contracts are automatically assigned to the worker's record.

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Recruitment Features Document Management[1]

CRM & Accounts Integration

Timesheet Portal works with the apps you love. We have partnered with several recruitment ATS / CRM providers, so you can automatically create records in Timesheet Portal from your source systems.

Once you've generated your customer and supplier invoices in Timesheet Portal, we can also export these into all the major accounting packages.

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Integrated Apps[1]

What our customers say

"We’ve saved huge amounts of time internally and increased sales"
Richard Grace
Gordon Yates
"Using this service has improved the efficiency and efficacy of our company, really easy to use"
Rita Scalas
Iberdrola
"The team gave us a system that met our very demanding requirements. It gave us the opportunity to report in a much more detailed manner."
Andrew Sherlock
Arcadis

Free trial

See for yourself how you can save time and money. Enter your details below for a free 30 day no-obligation trial.