Flat Fee Rate Feature

Whether you're managing multiple placements or aiming to reduce manual input, flat fee rates help you manage your billing efficiently, accurately, and smoothly.

If you've ever wanted a more straightforward and organised way to manage billing across various placements, you're in luck. Using flat fee rates lets you automate transparent and reliable billing, avoiding the usual timesheet hassle. Sounds appealing? Let’s explore why this feature is a game-changer and how you can set it up quickly.

What Is a Flat Fee Rate (and Why Should You Care)?

A flat fee rate applies a single fixed charge per timesheet, but only when time has been logged against another time-based rate on that same sheet.

That means:

• No manual line entries for the flat fee itself;

• No messy calculations per time entry;

• Just smooth, predictable billing powered by your set pay and charge rates.

It’s similar to having an invisible assistant that silently keeps your billing accurate and punctual.

Step 1: Create a Flat Fee Rate

Let’s get you set up:

1. Head to Settings > Timesheet > Rates & Units > Rates

2. Click Create New Rate

3. Under Time Basis, select Flat Fee Per Placement

4. Fill out:

   • Name (e.g., “Weekly Flat Fee”)

   • Code (your unique internal reference)

   • Timesheet Name (how it appears in the system)

5. Hit Create to lock it in

Step 2: Apply the Rate to a Placement

Now that your rate exists, it’s time to assign it where it matters:

1. Go to System > Rates

2. Click Add Rate

3. Scroll to Fixed Fee Timesheet Rates

4. Enter your Charge and Pay amounts

5. Click Update—you’re done!

Be Part of Future Developments

At Timesheet Portal, we are always looking for ways to give our clients as much value as we can. All of our updates and changes begin with you. Therefore, if you have any complaints, suggestions or would just like to provide feedback - we are waiting to hear from you.