Online Project Timesheet Software
Stop wasting time trying to capture work hours. Timesheet Portal is online timesheet software designed for accurate employee time tracking, helping you record, manage and approve time with minimal effort. Track working time across teams, roles and projects, improve control over payroll inputs, and turn approved time into reports, exports and billing with confidence.
- Track time in days, hours, start/end time etc
- Track client, projects, activites, and locations
- Clock in and out with geolocation
- Approval per project or per timesheet
- Automatic overtime calculation
Advanced rates management
Set pay and charge rates to support accurate employee time management and real-time visibility of costs, charges and margins across your organisation. Our in-depth rates configuration interface allows you to set rates on different levels, e.g. per client, per project, or per employee performing a specific task on a project. There are more than 10 different rate types that can be set, each with its own priority. Track non-time rates, such as the number of calls made in a teleresearch environment.
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Pay/Bill by the hour / day
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Set rates per project / task / employee and more
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Manage rates in different currencies
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Quick project and task budget reports
Automatic overtime calculation
Managing overtime is a key part of effective employee time management, and manual calculations often lead to errors and delays. We'll take that pain away from you and minimise mistakes originating from human error. Keep your focus on payroll rather than number crunching.
In Timesheet Portal, overtime can be calculated with weekly and daily thresholds or time-of-day bands. You can go even deeper to calculate a minimum payment for a shift. Additionally, you can take into account start times of work, add additional pay for public holidays or offer higher rates for more desolate locations.
Clock in and out
Workers can clock in and clock out using our mobile app, which also supports timesheet entry — ideal if you need an employee time tracking app alongside online timesheets, or you can use our hardware time and attendance clock point. To speed the process up, they can also have their timesheets automatically populated and submitted.
To offer a layer of security, Timesheet Portal tracks GPS coordinates. This way you can see the locations of all clock-in and clock-out events on a map and obtain a physical audit trail.
Approval workflows
Approval can be a single stage or configured to involve multiple stages. For example, the latter can have a project manager approve submitted timesheets first before they’re passed to the line manager.
At Timesheet Portal, approval can be performed against the whole timesheet, broken up per project contained within a timesheet, or even at the task level. Audit trails of approvals are then stored and easily accessible within the platform. What’s more, you can include them in client invoices with little to no effort.
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Single stage or multiple stage approvals
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Line manager or project manager approval
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Approve individual projects within a timesheet
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Approve online, email or by SMS
Timesheet rules
Timesheet Portal acts as a configurable employee time tracking system, giving you control over how time is entered, validated and approved. Our timesheets are highly configurable, so you can define their structure and task availability for differing employees or teams. Define rules to prevent the entry of time exceeding thresholds (e.g. employee's working hours), or rules to ensure that the employees’ time always adds up to a specific amount each day or week.
You can also define available days for certain tasks, restrict time on holidays and prevent entering of time once a task budget has been depleted. All in all, you get to build timesheets that are catering to your unique needs. Our timesheets adapt to you, not the other way around.
