Client Invoicing Expense Markup

In most cases, when you invoice your clients, you will invoice them for the expenses incurred at the cost rate.  However, in some cases, you may want to add a markup on top of the expenses. For example, to cover the costs of processing the expenses. Our latest expense markup feature takes care of the work for you.

It is a rather significant change, so if you’re using this feature frequently, we highly advise you to read the below information.

Major Changes to Consider

To add markups to expenses, you need to set a markup percentage on the client record. It is not possible to control expense markup on individual expense items, expense categories, or placements. They can only be set on the client level. To set the markup for a client, go to System > Clients from the left-hand menu, and then edit the client record by clicking on them, and clicking Edit Client. Next, click on the Invoicing Options tab. The Expenses Markup % field can be found at the bottom of this section.

Setting the expense markup % will not affect expense reports, as the markup is only applied during invoicing. Create your invoices using your standard processes, ensuring you include expenses. If a markup is applied, you will notice the markup icon.

Once the invoice is generated, you can identify line items with a markup applied as they will have an * symbol next to the line price value. If you hover over the line item, a message will appear stating the amount applied to the original value.

Be Part of Future Developments

At Timesheet Portal, we are always looking for ways to give our clients as much value as we can. All of our updates and changes begin with you. Therefore, if you have any complaints, suggestions or would just like to provide feedback - we are waiting to hear from you.