Maximising Productivity with Timesheet Portal

In this article, we are going to explain how Timesheet Portal can elevate your company’s productivity to a new level. We will be focusing on key features, although we still invite you to book a demo to explore the rest of them.

Time tracking is a practice businesses were utilising before the era of computers. However, with speedy digitalisation, it too got modernised. The evolution meant that the range of purposes timesheets serve has expanded too, becoming more than just a tool meant to pay the workers and bill the clients correctly. One of the key advantages of digital timesheet systems is their ability to maximise business productivity in a continuous growth curve. Alas, you need the right solution to fulfil this job.

The market is densely populated with timetracking solutions. While every organisation will find something of relevance to them, it’s a time-consuming process. Given you are already here, we will tell you more about Timesheet Portal and how we help businesses not only reach their true potential but continue growing uncapped.

What Are the Disadvantages of Manual Timesheets?

We’ve mentioned how timesheets evolved, yet some companies still rely on manual timesheets. Here is why that’s not the best course of action:

• They are more prone to errors; 

• They get damaged, and lost and are generally not very safe; 

• They take longer to process; 

• They are easily tampered with; 

• They take up space and are bad for the environment;

• They don’t highlight patterns easily;

• They generally limit your use of the data recorded.

These are but a few downfalls of the paper timesheets. Going digital addresses all these points with ease, requiring little to no effort from your side. With that said, let’s dig in and explore how do they contribute to improving your team’s performance.

Maximise Productivity with Digital Timesheets

Digital timesheets are practically synonymous when it comes to talks about increasing productivity. While some still view them as the only tool to track time for billing purposes, such a mindset has been shifting with the digital transformation taking over the world. So, how exactly do digital timesheets contribute to productivity? 

Streamlining Workflows and Processes

The very core of Timesheet Portal’s purpose is to minimise manual data keying. While this is a simple way of summarising that, the platform comes with a plethora of features developed specifically to achieve that. First of all, as the name would suggest, it makes the process of both filling and processing timesheets easier by demanding very little manual labour from the end-user. Depending on your time tracking procedures, the effort needed might be reduced to workers typing the hours in, the approvers reviewing them via email, and you clicking a couple of buttons to transfer them into the accounting solution you use via an integration. This is just one example as the extent to which you can streamline with Timesheet Portal is individual.

The reason we say this is because Timesheet Portal is not an out-of-the-box solution. From the moment you first get in touch with you, our team goes above and beyond to understand your organisation’s goals and struggles. Part of our onboarding includes implementation, when a designated specialist sets the platform up specifically for you, with your requirements and specifications in mind. To keep it short, Timesheet Portal is adjusting to your processes and enhancing them as opposed to you having to change how you run things to accommodate the tool. 

Encouraging Employee Accountability

Not only does Timesheet Portal aid you in staying on top of your game in terms of processes, but it also helps you address some deep-rooted issues with your employees. For example, our centralised holiday management system can help you identify absenteeism patterns before they become evident. Additionally, it gives your team more independence in terms of task prioritisation and distribution when they have a centralised view of everyone’s availability.

Another way Timesheet Portal will help you drive employee accountability is by addressing the common issue of timesheets not being submitted on time. We have several automation features aimed at that, such as sending automated reminders the timesheets are due. Additionally, extensive timesheet customisation options include timesheet rules, that can put a cap on when the cut-off time for filling the timesheets is. This means that if the workers don’t complete them on time, they will be locked out of doing so in general. All in all, with the accessibility Timesheet Portal provides, they are left with no excuses for being late. 

Key Features of Timesheet Portal

In this section, we will be exploring the specific features that make Timesheet Platform perfect for increasing productivity. That said, the entirety of the platform is designed to drive efficiency, but these are the most popular modules.

Customisable Timesheets, Expense Submissions and Approval Processes

As we’ve already discussed, Timesheet Portal offers many features, all of which are tied to the goal of minimising the manual work of keying data in. Some of the most prominent and best-developed of them are our timesheets and expense management module. Both heavily rely on approvals, accommodation of which is an important feature we like highlighting. Namely, because the approvers don’t even need to log into the system to review the submission. They can process them straight from their email inbox. 

When it comes to the submissions themselves, for both timesheets and expenses we offer 50+ built-in templates you can edit to your needs. As well as with your brandings. And if none of them contain the bits you need, you can build and save your own templates. Our drag-and-drop interface makes the task easy, as well as the customisation of stand-alone modules. In other words, you can go very granular when it comes to either using templates we’ve created for you or making your own. There is no limit to how many templates you can create either. 

Integration with Other Tools

Timesheet Portal integrates with a variety of solutions. From accounting packages to CRM/ATS systems, we are keen on making ourselves compatible with the tools you love and use. We are always expanding the list of available integrations too, to make the platform easy to add to any pre-existing digital toolbox. That said, we also ensure the quality isn’t sacrificed to quantity. All of our integrations are seamless and thoroughly maintained. 

Linking the solutions is an easy process you won’t need a developer for. Simply log into your Timesheet Portal account, head to the integrations sections and follow the steps on the screen. Although we try to accommodate as many companies as we can, sometimes the integration you’re after is either in the works or has not been on our radar yet. In those cases, we are happy to work with the client to develop a custom API. If the integration in question is already being worked on, you will also be put as a priority once it is rolled out. 

Suitable for Everyone

The financial environment is tough, making it even harder for smaller businesses to set off. And even for bigger companies, the times are uncertain. At Timesheet Portal, we offer a unique pay model that will accommodate you in any circumstances. 

Pay for What You Use

Unlike most software providers, we don’t tie our clients down with timed service packages and different tiers. Serving companies of different sizes and across a variety of industries, we understand that standardised plans won’t make a cut. And so we are instead offering a different pay model - one where you pay for what you use. Your price for Timesheet Portal will depend solely on the features you use and the number of users.

We also understand that circumstances change. That’s why we make it easy to upgrade when your company grows, and just as easy to downgrade if you’re facing some difficulties. Both can be done manually through the platform and at your convenience, without having to talk to our sales team. In addition to features, we also offer services such as phone support, implementation, training and others. In other words, Timesheet Portal adjusts to you not just in terms of your processes, but is also accommodating to your financial situation. 

Summary

Timesheet Portal is a platform specialising in digital timesheets, but also various pay and bill supporting operations. Its goal is to minimise the amount of manual data input you do on a day-to-day basis, instead promoting automated workflows and processes to maximise your team’s productivity. Not to mention, it’s a great way to keep your employees accountable, therefore more focused on their tasks and better at task distribution and prioritisation. That in itself is a recipe for increased productivity.

Although Timesheet Portal offers many features that resonate with different businesses, our star performers are our customisable timesheets and the expense module. Not to mention, we offer a wide range of integrations with your favourite tools, meaning you won’t have to build a whole new digital toolbox. Finally, unlike the usual package model, we charge our clients only for the features they use, with easily accessible options to both upgrade and downgrade whenever needed. This makes Timesheet Portal a solution for every business, no matter the size.

Eager to give us a shot? Get in touch.