Timesheet Software to Improve Team Alignment
Published: 08/10/2021
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In this article, we seek to prove that timesheet software is more than a tool for digital timekeeping. The goal is to explore its impact on teamwork and relationship nurturing within your organisation.
Terms such as ‘team alignment’ and ‘better collaborations’ are often used to outline the value of SaaS solutions. And they are correct. Every piece of cloud-based software offers centralised access, naturally bringing these benefits to the table. But are you utilising them effectively?
Speaking of timesheet software specifically, it may be unclear how it leverages collaboration and alignment. The insights it provides are of value to the management, not everyone at the company. However, this is not true. And in this article, we will prove that time tracking SaaS is a great tool for bringing everyone together in pursuit of mutual goals.
Timesheet software is a digital version of traditional paper timesheets. Both are used for the same purpose: tracking employee hours. However, it often offers other features too. Such include time off, holiday accruals and keeping track of workflows for adjusting payrolls. Paper timesheets are not as reliable. They are prone to getting lost, take a long time to process, are highly susceptible to human error and employees forget to fill them out.
A timesheet software keeps all your data centralised in one place. It is easily accessible via a browser or a mobile app. It can also generate custom in-depth reports within seconds. Best time tracking solutions are also easily integrated with other software, such as payroll systems. This means you don’t have to insert timesheet data into your payroll software manually. When two solutions are integrated, they will be uploaded there automatically.
Onboarding multiple solutions and keeping them siloed won’t drive changes. Adopting solutions and tying them together will. Many make the mistake of thinking digital transformation is a one-off thing. In reality, it’s an ongoing process. We will go further and say it’s a mindset.
Digital transformation is a buzzword we hear in every industry. Yet many people cannot define it when asked. In short, digital transformation means adopting technology to increase the effectiveness of business processes. It creates a mindset of working together on different elements of a process to achieve mutual goals.
Tying the departments via digital solutions brings visibility to one another. It prevents the repetition of tasks and keeps the data easily accessible to everyone. This factor alone opens many opportunities as businesses often misjudge how much they lose by siloing findings to their respective departments. Very often, the same data can be used across multiple areas within the organisation. The trick is to keep your mind open and dare to think outside the box.
Time tracking systems are assumed to be of use for the management and payroll departments only. However, they play a role in the day-to-day lives of other staff too. Where does timesheet management fit into digital transformation?
Logging time spent executing a task gives each team member closure on how long they need on specific jobs. It allows them to allocate their time better when they have an estimate based on previous experience. This is especially handy when dealing with repetitive tasks, e.g. weekly system updates.
A timesheet SaaS keeps the entirety of your team in the loop. Cloud-based solutions can be accessed, used and edited by multiple users in real-time. A tracking system for edits makes it easy to track the last person to make changes. And it enables reverting if the data has been overwritten. The combination of these two features is what helps SaaS systems nurture better alignment and collaboration.
Transparency leads to identifying successes and shortcomings in processes across the entire organisation, not separate departments. Timesheet Portal users can also view who’s currently on holiday or has an upcoming time off. This enables better planning and work allocation.
Additionally, this provides insights into employees’ performances and skill sets. Identifying the strengths and weaknesses of each worker allows the management to create better teamwork strategies. Their focus should be not just on letting people showcase their expertise but also on having an opportunity to improve on areas they lack.
Automating internal processes means less human error. It’s an especially effective trust-building tool in areas affecting the employees directly. You can risk having human error tamper with your team’s trust in you.
Employee expense management is a pain point in any industry. There are many hoops to go through for both, the management and the worker. All to ensure they are compensated on time and correctly.
Delays and mistakes are common. Unfortunately, they can have a long-term negative impact on relationships too. In the worst scenarios, they can even lead to legal issues. This is why we focus on making submitting, calculating and approving employee expenses quick and error-free. Here’s a formula for establishing a trust-driven relationship with your employees through expense management:
Easy submission + quick approval + accurate reimbursement = happy employees, who know they’re taken care of.
SaaS solutions can impact how your company operates from within. Whether a CRM or a timesheet management system, every tool matters. Cloud-based software can create team alignment and drive digital transformation when utilised correctly.
Timesheet software is among such tools. Although not often perceived as such, it’s a powerful addition to any business. It can improve both, the performance and relationships in your organisation. And this is the secret juice of every successful company: seamless collaborations and mutual goals.
Are you ready to take your teamwork to the next level? Book a demo today and we will aid you in your journey.