Timesheet Software to Improve Team Alignment
Published: 07/10/2021
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In this article, we aim to demonstrate that timesheet software is more than just a digital timekeeping tool. The goal is to examine its effect on teamwork and fostering relationships within your organisation.
Terms such as ‘team alignment’ and ‘better collaborations’ are often used to outline the value of SaaS solutions, and they are correct. Every piece of cloud-based software offers centralised access, naturally bringing these benefits to the table. But are you utilising them effectively?
Speaking of timesheet software specifically, it may be unclear how it fosters collaboration and alignment. The insights it provides are valuable to management, not just everyone at the company. However, this is a misconception. In this article, we will demonstrate that time tracking SaaS is an excellent tool for uniting everyone in pursuit of shared goals.
Timesheet software is a digital version of traditional paper timesheets. Both serve the same purpose: tracking employee hours. However, it often provides additional features as well, including time off, holiday accruals, and tracking workflows for payroll adjustments. Paper timesheets are less reliable; they are prone to getting lost, require a long time to process, are highly susceptible to human error, and employees often forget to fill them out.
A timesheet software centralises all your data in one place. It is easily accessible via a browser or mobile app. It can also generate custom, in-depth reports in seconds. The best time tracking solutions are also easily integrated with other software, such as payroll systems. This means you don’t have to manually enter timesheet data into your payroll software. When two solutions are integrated, the data will be uploaded automatically.
Onboarding multiple solutions and keeping them siloed won’t drive change. Adopting solutions and integrating them will. Many mistake digital transformation for a one-off event. In reality, it’s an ongoing process. We will go further and say it’s a mindset.
Digital transformation is a buzzword we hear in every industry. Yet many people cannot define it when asked. In short, digital transformation means adopting technology to enhance the effectiveness of business processes. It fosters a mindset of collaborating on different elements of a process to achieve shared goals.
Connecting departments through digital solutions enhances visibility among them. It prevents task duplication and ensures that data is easily accessible to everyone. This aspect alone presents numerous opportunities, as businesses often underestimate the losses incurred by isolating findings within their respective departments. Frequently, the same data can be utilised across various areas within the organisation. The key is to maintain an open mindset and be willing to think outside the box.
Time tracking systems are often seen as useful only for management and payroll departments. However, they also play a role in the daily lives of other staff members. Where does timesheet management fit into digital transformation?
Logging time spent on tasks gives each team member closure on how long they need for specific jobs. It enables them to allocate their time better with estimates based on previous experience. This is especially useful for repetitive tasks, such as weekly system updates.
A timesheet SaaS keeps your entire team in the loop. Cloud-based solutions can be accessed, used, and edited by multiple users in real-time. A tracking system for edits makes it easy to identify the last person to make changes and enables reverting if the data has been overwritten. The combination of these two features helps SaaS systems foster better alignment and collaboration.
Transparency enables the identification of successes and shortcomings in processes across the entire organisation, rather than just separate departments. Timesheet Portal users can also see who is currently on holiday or has upcoming time off. This facilitates better planning and work allocation.
Additionally, this provides insights into employees’ performances and skill sets. Identifying each worker's strengths and weaknesses allows management to create better teamwork strategies. Their focus should be not only on enabling people to showcase their expertise but also on providing opportunities to improve in areas where they lack.
Automating internal processes reduces human error. It’s an especially effective tool for building trust in areas that directly impact employees. You risk undermining your team’s trust in you due to human error.
Employee expense management is a pain point in any industry. There are many hoops to go through for both management and workers, all to ensure they are compensated on time and correctly.
Delays and mistakes are common. Unfortunately, they can have a long-term negative impact on relationships as well. In the worst scenarios, they can even lead to legal issues. This is why we focus on making the submission, calculation, and approval of employee expenses quick and error-free. Here’s a formula for establishing a trust-driven relationship with your employees through expense management:
Easy submission + quick approval + accurate reimbursement = happy employees, who know they’re taken care of.
SaaS solutions can influence how your company operates internally. Whether it's a CRM or a timesheet management system, every tool plays a vital role. When utilised correctly, cloud-based software can foster team alignment and propel digital transformation.
Timesheet software is among these tools. Although not often perceived as such, it is a powerful addition to any business. It can improve both performance and relationships within your organisation. And this is the secret ingredient of every successful company: seamless collaborations and mutual goals.
Are you ready to elevate your teamwork? Schedule a demo today, and we will assist you on your journey.